Meeting Prep Briefing

Pre-meeting briefing from three sources — attendee research, internal docs, and cited external context.

Build an agent that produces a structured meeting briefing by pulling attendee backgrounds from the web, surfacing relevant internal documents from SharePoint, and grounding key facts with cited sources via Bing. Give it a meeting title, attendee list, and agenda, and it delivers a polished brief: participant profiles, links to relevant internal materials, recent news that could impact the discussion, and suggested talking points. Each source plays a distinct role — SharePoint for internal context, Web Search for attendee backgrounds, Bing for cited topic grounding. With memory, it learns your recurring meetings and preferred briefing depth. Research uses only public professional information, and the briefing is a draft for you to review.

This is a three-source synthesis with ordered tool execution pattern using XML prompt structure. The agent runs tools in a deliberate sequence — internal context first (SharePoint), then attendee research (Web Search), then topic grounding (Bing) — so each step builds on the last. The XML structure cleanly separates role, tool strategy, output format, and guardrails. The prompt handles ambiguous attendee names, missing internal docs, and sensitive topics, and the privacy guardrail keeps research to professional context only.

This pattern applies anywhere an agent synthesizes information from multiple distinct sources into a unified briefing or dossier. Common scenarios for this pattern:

• Client-meeting preparation for account teams
• Board-meeting briefing packets
• Partnership-evaluation summaries
• Conference-speaker research for event organizers
• Prospect research for business development

This manifest uses: Bing Web Search, SharePoint

How to build multi-turn agents using xml tags prompt structure for structured briefing document output.

This agent manifest is sample code subject to Azure's licensing terms for Distributable Code under the Universal License Terms for Online Services .

IMPORTANT! This manifest is for educational and experimentation purposes. Resulting agents are not production ready. Review all provided resources and carefully test agent behavior in the context of your use case. Agents you create may be subject to legal and regulatory requirements, may require licenses, or may not be suitable for all industries, scenarios, or use cases. By using any manifest, you are acknowledging that resulting agents and other output are solely your responsibility, and that you will comply with all applicable laws, regulations, and relevant safety standards, terms of service, and codes of conduct. Learn more .